Information & frequently Asked Questions

This is where you will find most answers. If there should still be any questions left, don't hesitate to contact us.

What is the aim of Time to Move?

The aim of Time to Move is to improve the health and wellbeing of Public Health Wales employees.

How do I register to take part in Time to Move?

You can register to take part in Time to Move on the 'join us' page, at which point a member of the evaluation team will be in touch (by email/phone) to arrange a time at your place of work to take some discrete physical measures.’

This website is public facing, but the evaluation pages are password protected; this password will be provided via email.

General

I have registered for Time to Move, can I start using my time?

You will need to use your physical activity time during the first week to complete the evaluation questionnaire.

You will also need to inform your manager that you are taking part in Time to Move  and arrange a meeting to discuss how and when you can take your physical activity time.

You do not need to wait for your physical measurements to be taken before you start using your physical activity time.

Do I have to take part?

No – participation in Time to Move is completely voluntary. However, we hope that you will see this as an excellent opportunity to improve your health and wellbeing.

If you decide to take part, you will be agreeing to use your allocated time to be physically active and to participate in the evaluation. The physical activity time should be used to increase the amount of physical activity that you are already doing each week, thus it needs to be in addition to any physical activity you are already doing. You will not be able to take part in Time to Move without taking part in the evaluation.

If you change your mind and no longer wish to take part, you will be able to withdraw from Time to Move and the evaluation at any time by sending an email to This email address is being protected from spambots. You need JavaScript enabled to view it.. You will not have to provide a reason for your withdrawal and this will not affect your rights or treatment at work. However, if you withdraw from the evaluation this will mean that you will no longer be able to take the physical activity time for the duration of the pilot.

You will need to inform your line manager that you have withdrawn from Time to Move.

Are there any risks involved in taking part?

Physical activity is an everyday part of daily life and includes walking, running, housework and gardening. However, you will need to consider your own abilities and limitations, medical history including medications and the risks associated with them, when deciding on the physical activity that you undertake.

Public Health Wales are facilitating staff to participate in this initiative for a period of 12 months, and while there are no perceived risks in taking part. All staff who take part must assess their personal abilities to undertake their chosen activity, discuss with their line manager to ensure where practicable to do so, that all reasonable and practicable steps have been taken to minimise identified hazards and risks.

Public Health Wales have produced a generic risk assessment as guidance and all staff taking up the ‘Time to Move’ activities must undertake dynamic risk assessments for their activities. You can download a PDF version of the risk assessment here. If through the dynamic risk assessments it is considered to be of higher risk, then a written assessment of the risk must be completed.’

In respect of the evaluation, all data collected as part of the evaluation will be stored securely. All data will be anonymised by the evaluation team so that no individuals are identifiable and your name will not be stored alongside any of the data we collect from you as part of the evaluation. Upon registration, you will receive a personal registration code, this is an anonymous code which is randomly generated and individual to you. This code will be stored with your data, instead of your name. Please do not share this code with anyone. If you lose your code please contact the evaluation team at This email address is being protected from spambots. You need JavaScript enabled to view it..

Time to Move will be one of the largest examples of a national work-based physical activity initiative in Wales, therefore, the findings from the evaluation will be of interest to Public Health Wales as well as other organisations, nationally in Wales, across the UK, and internationally.

How can I take my hour?

The length of physical activity time you are able to take is dependent on how many hours you are contracted to work per week. If you work full time you are eligible for a maximum of one hour per week. If you are part time, you will be entitled to the equivalent time pro-rata (based on 1.6 minutes of physical activity time, per contracted hour of work, per week annualised hours).

Examples are shown in the table.

Hours of work per week

Physical Activity Time

37.5 hours or more

60 minutes

30 hours

48 minutes

22.5 hours

36 minutes

15 hours

24 minutes

7.5 hours

12 minutes

 

You have the flexibility and freedom to take your allocated physical activity time according to your needs and interests. The one hour (pro-rata) per week, is to be used within your usual working hours (paid time) and can be taken as a single block, or in any pattern that supports your intended activity. For example, you could choose to take it as two x 30 minute periods, as three x 20 minutes or as five x 12 minute sessions (pro-rata). How you use your time and what activity you choose to do, can change throughout the duration of the pilot

Your physical activity time, must also include the time taken to prepare for your activity and for returning to work, including, any change of clothes, showering plus the time taken to travel to and from your physical activity, if this is required. For example, one hour of physical activity time can be used to walk to and from the gym (10 minutes), change and shower (10 minutes) and to exercise (40 minutes).  

Your physical activity time cannot be carried over from one week to the next. If you do not use your time one week it will be lost. If you are off sick or on annual leave for part of the week, you also cannot carry your time over. If one week you take some annual leave, you will need to adjust the time you are entitled to take that week accordingly.

The physical activity time is in addition to your statutory breaks. However, you can take the physical activity time at the beginning or end of your break in order to support being active during your break.

Standing in meetings, standing by your desk and walking meetings are not counted as part of the physical activity time as you are still working. The physical activity time is intended for you to be physically active away from your desk / work.

What type of physical activity can I do?

It is up to you what type of physical activity you take part in. You may choose to undertake an activity as a group / team or on your own.

You have the freedom to choose the physical activity dependent on you interests, goals, fitness levels, and opportunities available to you within the area that you work and live. 

You are responsible for considering your own abilities and limitations, medical history including medication and the risks associated with them, when deciding on the physical activity that you undertake.

Why is Time to Move being run?

We want to improve the health and wellbeing of our employees and as a result, we have committed to providing you with a new and exciting opportunity to take time during the working week (paid time) to be physically active.

To understand whether the envisaged benefits to physical and mental health and wellbeing are achieved, the initiative will be piloted from June 2018 until June 2019. The findings from the evaluation of Time to Move will then be used to determine whether the initiative is rolled out across the organisation. 

We recognise that the role of many employees can lead to extended periods of sitting e.g. by the desk or in meetings and that Time to Move  is only part of the solution to addressing this. However, we hope that the physical activity time will support you to move more while at work, with the multiple health and wellbeing benefits this will bring.

Findings from our recent Stay Well in Wales survey [www.publichealthwales.org/staywellinwales] also found that over three quarters (76%) of the Welsh public agree that employers should do more to look after their workers’ health.

What is physical activity?

Physical activity is defined as any bodily movement produced by skeletal muscle that requires energy expenditure (e.g. walking, jogging, swimming, cycling, dancing, tennis etc.). Other activities which are beneficial to wellbeing but are not physical in nature such as mindfulness or meditation, will not count as part of your physical activity time.

Are all Public Health Wales employees eligible to participate?

Yes, all Public Health Wales employees, including those on fixed term contracts are able to take part in Time to Move. However, staff who are Agency, will not be entitled to take part.

Participation in Time to Move is voluntary and all eligible employees will be able to participate providing:

  • They register to take part 
  • They use the time to undertake a physical activity
  • They participate in the evaluation, being conducted by The Hot House team at Bangor University
Do I need my line manager’s approval to take the physical activity time?

No, you are entitled to take the physical activity time if you have enrolled on Time to Move and the evaluation. However, you will need to discuss with your line manager when and how the time will be taken to ensure business continues as normal.

You will not have to show evidence to your line manager on how you have used the time. However, your manager may record when you take the time, to support the business functions of your team. This information will not be shared with the evaluation team

What happens if my line manager declines

Time to Move is a twelve month pilot endorsed by the Executive board and is open to all employees; Therefore, if you have enrolled onto Time to Move, you are entitled to the physical activity time.

We would encourage you to have an open discussion with your manager on when the time can be taken. Your manager may feel there is a specific business reason why the time cannot be taken when requested and may suggest an alternative time. We would encourage you to discuss such issues and try to find a mutually agreeable time. ‘If none is found, then please contact the People Team for further advice through their dedicated This email address is being protected from spambots. You need JavaScript enabled to view it.

I work part time; How much physical activity am I entitled to?

The length of physical activity time you are able to take is dependent on how many hours you are contracted to work per week (annualised). A full time colleague will be entitled to take a maximum of one hour per week. You will be entitled to the equivalent time pro-rata (based on 1.6 minutes of physical activity time, per contracted hour of work, per week - annualised hours).

Examples are shown in the table. 

Hours of work per week

Physical Activity Time

37.5 hours or more

60 minutes

30 hours

48 minutes

22.5 hours

36 minutes

15 hours

24 minutes

7.5 hours

12 minutes

 

If Time to Move aims to improve employee wellbeing, can we engage in non-physical activities?

No, Time to Move is a physical activity initiative only. Activities such as mindfulness and meditation, which do not involve being physically active, cannot be undertaken during your physical activity time.

Where can I find more information on what opportunities there are for being more active where I work?

Click here to learn more about the physical activities and opportunities available in your area.

Can I use the physical activity time to commute to/ from work?

Yes, if you wish to commute to work in a physically active way e.g. cycling or walking, you can use your physical activity time to accommodate the extra time this may take.

If you already commute to work in an active way, you can use your physical activity time to undertake an additional/different activity during the day or you could extend your commuting route to work to increase your commute time.

If you travel to work by bus or train, you could consider getting off at an earlier stop and use your physical activity time to walk into work.

If you travel by car, you could consider parking further away from your destination and use your physical activity time to walk the remaining distance.

Please click here for advice on sustainable travel and information on how you can do this. 

For more information about travelling to and from the office, click here.

We offer a Cycle to work scheme to support employees to cycle to/from work, please click here for more details.

If I leave early to undertake my physical activity time, can I do something else first?

No, if you take your physical activity time at the end of the working day, you should undertake the planned physical activity then and not later in the evening.  

If my physical activity takes longer than the allotted time (one hour pro-rata), can I take extra physical activity time?

No, you are only entitled to maximum of one hour (pro-rata) per week, of physical activity time. This time must also include the time taken to prepare for your activity and for returning to work, including, any change of clothes, showering plus the time taken to travel to and from your physical activity, if this is required. For example, one hour of physical activity time can be used to walk to and from the gym (10 minutes), change and shower (10 minutes) and to exercise (40 minutes).  

However, you can discuss with your line manager, how you can use the Flexible working policy to support being more active during the working week. We would also encourage you to consider what small changes you could make to your daily routine that would enable you to move more.

If I do not use all of the physical activity time this week, can I carry the unused time over to next week?

No, if you have not used the physical activity time within the week, the time cannot be carried forward and will be lost.

If I am working away from my base or working from home, can I use my physical activity time?

Yes, the physical activity time can be used wherever you are working (e.g. while working at your base, another Public Health Wales site or at home).

You must consider the risk to yourself and others from the physical activity you intend to do and the environment in which you are going to be physically active and take the necessary precautions to mitigate / avoid the risks you have identified.

Information about the evaluation

Do I have to take part in the evaluation?

Yes, all employees who participate in Time to Move must also participate in the evaluation. Employees are free to withdraw from Time to Move and the evaluation at any time. However, employees who withdraw from the evaluation, will no longer be eligible to use the physical activity time.

Employees must inform their manager if they withdraw from Time to Move and the evaluation.

What will the evaluation involve?

On registering to take part in Time to Move, you will receive an email which contains your personal registration code. Please make a note of this code and keep it safe. This code will be unique to you and you will use it to complete the evaluation materials. The email will also contain a link to the evaluation pages of the website and the first evaluation questionnaire. The website is public facing, but the evaluation pages are password protected; this password will also be provided via email.

A member of the evaluation team will be in touch (by email/phone) to arrange a time at your place of work to take some discrete physical measures. We ask for your co-operation in arranging this appointment as the Hot House Research Team are trying to collect the physical measures across all Public Health Wales sites in a cost-effective way. These measures will include your height, weight, body fat percentage, fat mass, visceral fat, blood pressure, heart rate and metabolic age. During this appointment, the physical measures will be taken in a non-intrusive way in a designated office at your base. For example, you will be asked to take your shoes off and stand on a step and this will provide your weight, body fat percentage, fat mass, visceral fat and metabolic age.

After 6 months and 12 months, you will be emailed a link to an online questionnaire which you will be asked to complete. This will ask you about your use of the physical activity time. After 12 months, you will also be asked to have your physical measurements taken again by a member of the evaluation team.

Only the evaluation team will have access to any information you provide online as part of the evaluation. All data collected as part of the evaluation will be stored securely. All data will be anonymised by the evaluation team so that no individuals are identifiable and your name will not be stored alongside any of the data we collect from you as part of the evaluation.

Please note, the Hot House Research team will offer no advice or guidance to participants' about their health status or refer them to other health services based on the information/ measurements collected. Participants should consider their own health and fitness abilities prior to participating in the Time to Move initiative.

 

Will my taking part in the evaluation be kept confidential?

All the information that you provide as part of the evaluation will be strictly confidential. This means that it will be anonymised and will not be stored with your name. Any information that the research team share with Public Health Wales or publications using the findings, will not identify any participants.

If you choose to withdraw from the evaluation you must inform your line manager. Failure to complete the evaluation materials, will result in you no longer being able to participate in Time to Move.

How will the evaluation results be shared?

The findings from the evaluation will be written up in a report and other academic outputs (i.e. peer-review papers). The report will be circulated to all employees at Public Health Wales.

Who has reviewed this evaluation?

The evaluation has been given ethical approval by the Bangor University Healthcare and Medical Sciences Ethics Committee.

Information for line managers

What do I need to do as a line manager?

When employees register to take part in Time to Move they will be asked to inform their line manager. We also recommend that you speak to the employees that you manage, to see if they are taking part. If they are participating in Time to Move, please discuss with them when and how they wish to take their time in order to maximise their physical activity opportunities whilst considering continuity of business.

As a manager you will need to consider when employees would like to take their physical activity time and you should agree to the proposed timing wherever possible. However, if you feel the proposed time conflicts with key business and you think there may be a better alternative time that works for both the individual and the business, you can suggest that instead.

Time to Move is a twelve-month pilot endorsed by the Executive board and is open to all employees. Therefore, unless there is a clear business reason as to why the request would be declined, we would encourage you to have an open dialogue with the employee to try to find a mutually agreeable solution for when and how the physical activity time is taken. If none is found, then please contact the People Team for further advice through their dedicated This email address is being protected from spambots. You need JavaScript enabled to view it..

Employees do not need to provide evidence to their line managers on the physical activity they have completed, nor ‘clock in / clock out’ before or after the physical activity time.

However, as a team you may want to record when employees take their physical activity time for the purpose of business continuity / managing your team. This information will not be required by the evaluation team.

As a team, you will need to discuss and agree, if you are recording when employees take their time and if so, how this will be recorded. For example 

  • The electronic NWIS timesheet
  • Flexible working timesheets
  • Outlook electronic team /individual diaries

Employees must inform their manager if they withdraw from Time to move and the evaluation.

Further information

The FAQs have been developed to answers the questions / concerns you may have. However, if you have further questions or require further information on Time to Move please contact This email address is being protected from spambots. You need JavaScript enabled to view it.. If you have further questions or require further information on the evaluation please contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Time to Move

Public Health Wales,
Clwydian House,
Wrexham Technology Park,
Wrexham
LL13 7YP


E: This email address is being protected from spambots. You need JavaScript enabled to view it.